Second Step: Prepare and Submit Evidence

The Board staff will not act as an agent, counsel or advocate to any party, nor will they offer an opinion on the merit or lack of merit of any complaint. Information provided by the Board staff is for your assistance only, it cannot be construed as legal advice nor will it assure you of a favourable decision.

Please note that the Board is not an evidence seeking body. It relies on written evidence presented, as well as verbal submissions made at hearings, as the basis for its decisions. It is therefore critical that persons appearing before the Board ensure that sufficient evidence is presented to support their respective positions.

Listed below are some ideas to think about when gathering information for your ARB hearing:

  • Appraisals or assessments of similar properties located in your neighbourhood. Assessment information is available here.
  • Repair estimates from a reputable contractor for physical problems (e.g., cracked foundation, roof leaks, etc.). Keep in mind not every defect will lower the value of your property, such as defects that result from normal wear and tear.
  • Look for sales data on properties similar to yours (size, age, location) that sold before July 1 of the previous year. Example: You have received your assessment notice in May of 2018, and you now want to find sales data on properties similar to yours. You must find sales data on properties that sold before July 1, 2017 to be considered as evidence to support your case.
  • Estimates of your property‚Äôs value as of July 1 of the previous year from a professional appraiser, assessor or realtor.
  • In presenting comparisons between your property and other similar and/or comparison properties, compare features such as services, landscaping, number and size of bathrooms, basement (finished or unfinished), fireplaces, garage/carports, outbuildings, repairs and any environmental problems.
  • For apartment condominium units, compare features such as the floor your unit is on, view, corner, inside or end unit, floor plan, parking, elevators and building services.
  • In presenting comparisons between your non-residential property and other non-residential properties in similar premises; describe the square footage, net rent, location, age and quality of the buildings where the non-residential properties are located.
  • Photographs of your property or other properties you are using as comparisons provide valuable support for a verbal discussion.
  • Maps are helpful to locate properties used in comparisons.
  • Use a computer spreadsheet program to create your comparison chart or prepare one by hand.
  • You may have witnesses appear on your behalf if you wish.

Hearings of the Assessment Review Board are open to the public and documents filed as evidence in respect of a complaint will form part of a public record; however, the Freedom of Information and Protection of Privacy Act (FOIP) protects the confidentiality of information and therefore governs release of information.

Submitting your Disclosure of Evidence

Prior to the hearing date, both the Complainant (the persons that filed the complaint) and the Respondent (the City Assessor) must submit to the Assessment Review Board (ARB) all evidence and information they wish to use to support their position. The disclosure of evidence must also include any signed witness reports and a list of witnesses who will give evidence at the hearing if applicable. Both Complainant and Respondent also submit to each other by the legislated deadlines, so all parties involved have the same information. By sharing information, both you and the assessor will have a better understanding of how to present your case to the Board. It is also another opportunity for you and the assessor to resolve the issue before the hearing.

You must submit your evidence to both the Assessment Review Board and to the City of Camrose:

 Assessment Review Board  City of Camrose Assessment Department
By Mail or in person, or email:

Mail:
5204 - 50 Avenue
Camrose, AB  T4V 0S8

In-Person Delivery:
City Hall, 5204 - 50 Avenue
Camrose, AB

Email: legservices@camrose.ca
By Mail or in person, or email:

Mail:
5204 - 50 Avenue
Camrose, AB  T4V 0S8

In-Person Delivery:
City Hall, 5204 - 50 Avenue
Camrose, AB

Email: assessment@camrose.ca
Failure to comply with the rules governing disclosure due dates may result in your complaint being dismissed.

Electronic Disclosure: Parties may disclose to the ARB one electronic copy of their evidence through email, no later than the disclosure deadlines indicated within the Notice of Hearing you received from the Board. The ARB Clerk will provide a copy to the Board for the hearing, and will keep the original electronic copy on file for ARB records.

Paper Disclosure: Parties may disclose one hard copy of their evidence to the ARB no later than 4:30 p.m. on the disclosure deadline indicated on the Notice of Hearing.

The ARB Clerk will provide a hard copy to the Board for the hearing, and will keep the original hard copy on file for ARB records.


<< Step 1

Step 3 >>